Efficiently Manage Quality Control with Empress Sample Stock

Guides & Tutorials
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Introduction

Welcome to our guide on managing Sample Stock in Empress. This feature is designed to help businesses efficiently manage the quality control and testing of their products, ensuring compliance with industry standards.

What is Sample Stock?

Sample Stock refers to a specific batch of products or materials set aside for potential future analysis. This could include anything from raw materials to finished products. Maintaining a sample stock is a valuable tool for quality control and compliance with certain industry regulations.

Prerequisites

Before we dive into how to manage your Sample Stock in Empress, you need to have the following set up:

  • Item: This is any product or material in your inventory.
  • Batch: A specific group of your items that were produced or received at the same time.
  • Warehouse: The location where your stock is stored. This could be a physical or virtual location.

Setting Up a Sample Retention Warehouse

To effectively manage your Sample Stock, we recommend creating a special warehouse specifically for retaining samples. This warehouse should not be used for production or regular stock purposes.

Enabling Sample Retention in the Item Master

The Sample Retention feature in Empress is based on the batch system. Here’s how to enable it:

  1. Go to the Item Master and select the item you want to enable sample retention for.
  2. Enable the “Has Batch No” option. This indicates that the item belongs to a specific batch.
  3. Check the “Retain Sample” box to enable the sample retention feature for this item.
  4. Specify the maximum number of samples that you want to retain for each batch of this item.

Creating a Stock Entry

Creating a stock entry for sample retention involves three steps:

  1. Create a new Stock Entry with the purpose of “Material Receipt”.
  2. In this stock entry, set the sample quantity for items that have the “Retain Sample” feature enabled. Make sure to select the batch number for the item or items, and ensure the sample quantity does not exceed the maximum sample quantity specified in the Item Master.
  3. After you submit the stock entry, a “Make Retention Stock Entry” button will appear. Click this button to start a new stock entry for transferring the sample items from the specified batch to the retention warehouse.

Summary

The Sample Stock feature in Empress makes it easier than ever to manage your inventory for quality control and compliance purposes. By understanding how to use this feature, you will be able to streamline your inventory management processes and ensure that you are always in compliance with industry regulations. For more detailed instructions or further assistance, please visit our Empress Support page.