Efficiently Organize Participants with Student Groups Feature

Guides & Tutorials
1

Introduction

Welcome to this Empress guide! Here, we will guide you through the process of creating and managing Student Groups - a powerful feature that allows you to efficiently organize and manage students within your business operations. Whether you’re running educational programs, training sessions, or workshops, this feature will significantly streamline your administrative tasks.

Understanding Student Groups

A Student Group represents a collection of individuals participating in the same program or course within your business operations. This feature is especially useful for categorizing students into different cohorts or classes based on their course enrollment or academic batch.

For instance, if your business is offering a specific training program to several employees, you can group all the participating employees into a Student Batch. Within this batch, if certain employees have opted for an additional workshop or elective course, they can be segmented into a specific Student Group.

To access the Student Group feature, navigate to:

Home > Education > Student > Student group

Prerequisites

Before creating a Student Group, ensure that you have already created the following:

  1. Student
  2. Program Enrollment
  3. Student Batch Name
  4. Student Category
  5. Instructor

How to Create a Student Group

  1. Navigate to the Student Group List and select New.
  2. Under Group Based On, choose the basis for creating the student group. You can select:
    • Batch: All students from a specific batch will be included.
    • Course: All students enrolled in a specific course will be included.
    • Activity: This option is ideal for creating groups for specific business activities or tasks.
  3. Enter the Student Group Name.
  4. Click Save.

Additional Options

While creating a Student Group, you can provide additional information for more specific groupings:

  1. Select the Academic Year and Academic Term.
  2. Choose the Program for the Student Group.
  3. Choose the Batch to include students from a specific batch.
  4. Set the Max Strength to limit the number of students in the group.
  5. Choose a Student Category to include students from a specific category.
  6. If the group is based on a course, select a specific Course. The system will fetch all students enrolled in this course.

Features of Student Groups

  • Students: Enter the names of the students to add to this Student Group.
  • Get Students: The system will automatically fetch the list of students based on the set parameters.
  • Instructors: Select the Instructors who will be teaching or mentoring this particular group of students.

After Creating a Student Group

Once you have created and saved a Student Group, you can use it to:

  1. Track Attendance.
  2. Create a Course Schedule.
  3. Plan Assessments.
  4. Update Email Groups for easy communication.
  5. Send Newsletters to the group.

In conclusion, the Student Group feature in Empress significantly enhances the organization and management of students or participants in your business operations. It streamlines administrative tasks, making it easier for you to focus on delivering quality education, training, or workshops. For further assistance, please consult additional Empress resources or reach out to our support team.