Efficiently Streamline Invoices with Semi-Auto Payment Reconciliation

Guides & Tutorials
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Introduction

Welcome to this comprehensive guide on Semi-Auto Payment Reconciliation, a robust feature in Empress that automates the reconciliation process, reducing manual efforts and the potential for errors. This feature is especially useful in managing large volumes of invoices swiftly and accurately.

Introduction to Semi-Auto Payment Reconciliation

The Semi-Auto Payment Reconciliation is designed to streamline your payment reconciliation process. It allows you to automate the matching of payments and invoices, ensuring accuracy and saving time. By using this feature, you can enhance your business operations and focus on driving growth, rather than being bogged down with manual invoice reconciliation.

Enabling Semi-Auto Payment Reconciliation

To access this feature, you need to enable it from your account settings.

  1. Go to ‘Account Settings’.
  2. Look for the option named Auto Reconcile Payments.
  3. Enable this option to activate the Semi-Auto Payment Reconciliation feature.

Using the Semi-Auto Payment Reconciliation Feature

Once you’ve enabled the feature, you can start using it to automate your payment reconciliation.

  1. Navigate to the Process Payment Reconciliation document type.
  2. Select your Company, Party, and Receivable/Payable Account for which reconciliation is needed.
  3. Save and submit your changes.

Once you have submitted your changes, the document will be queued for reconciliation.

Automated Reconciliation Process

After submission, the system will automatically start the reconciliation process. This process runs every 15 minutes. However, if you wish to trigger the process immediately, you can do so by clicking on the Start / Resume button.

Reviewing the Reconciliation Process

Upon completion of the reconciliation process, a Process Payment Reconciliation Log record will be created. This log provides a detailed account of the reconciliation process, including the total number of allocations processed and the successfully reconciled entries.

Conclusion: Benefits of Semi-Auto Payment Reconciliation

The Semi-Auto Payment Reconciliation feature in Empress considerably enhances your business process efficiency. By automating the reconciliation process, it not only saves time but also minimizes potential errors. This is particularly beneficial when dealing with a large number of invoices.

Remember, the Process Payment Reconciliation Log offers a complete summary of the reconciliation process and its outcomes. For additional support or resources on using this feature, please visit our Support Center or reach out to our Help Desk team.