Introduction
Empress comes equipped with a unique feature that allows you to conveniently record and manage the details of a student’s guardian(s). This feature is designed to help you keep track of crucial information and maintain effective communication with a student’s family.
This guide will guide you through the process, so you can make the most of this feature in your daily operations.
Accessing the Guardian Feature
To access this feature, follow the steps below:
- From your Empress dashboard, click on Home.
- From the dropdown menu, select Education.
- In the submenu, select Student.
- Finally, click on Guardian.
Preparing to Create a Guardian Record
Before you proceed to create a guardian record, ensure you have created the following:
- Student Record: This is the record of the student for whom the guardian record is being created.
- User Account: Create a user account for the guardian. This will facilitate communication and interactions within the Empress platform.
How to Create a Guardian Record
Creating a new guardian is simple. Just follow these steps:
- Click on ‘New Guardian’ in the Guardian List.
- Add the name of the Guardian and click ‘Save’.
Adding Additional Guardian Information
Aside from the basic guardian details, you can record the following additional information:
- Email Address: Enter the guardian’s email address. This can be used for sending newsletters or important announcements.
- Mobile Number: Input the guardian’s primary mobile number for direct communication.
- Alternate Mobile Number: This is an additional number for emergencies.
- Date of Birth: Record the guardian’s birth date for reference.
- User ID: If the guardian also has a user account on Empress, note their User ID here.
- Education: You can record the academic and educational background of the guardian.
- Occupation: Note the guardian’s job or profession.
- Designation: Record the guardian’s job title here.
- Work Address: Input the guardian’s work address, which can be used for emergency contact purposes.
Exploring Guardian Features
Guardian Of
When you create a student record and select a guardian for that student, the student’s name will automatically appear in the ‘Guardian Of’ field. One guardian can be linked to multiple students, resulting in multiple entries in this field. Note that you can’t add more students to this field directly.
Guardian Interests
The ‘Interests’ field helps you understand the guardian better. It is a record of activities that the guardian is willing to involve in for the institute or would like their ward to participate in for extra-curricular activities.
Inviting the Guardian to Join Empress
Once you’ve saved the guardian details, an ‘Invite As User’ button will appear. Click this button to send an invitation email to the guardian, inviting them to create a user account on Empress.
In conclusion, the Guardian feature in Empress is a powerful tool for managing and maintaining the essential details of a student’s guardian(s). It not only enhances your communication with guardians but also provides a comprehensive view of the guardian’s details. For any further help with this feature, please refer to the Empress support resources or contact our support team.