Mastering Education Settings in Empress for Academic Management

Guides & Tutorials
1

Introduction

Education Settings in Empress is a critical feature that allows you to shape the foundational elements of your institution’s academic framework. This feature allows you to specify key details such as the Academic Year, Academic Term, and other standard settings for your Empress account. These configurations are significant because they influence every part of the Empress module.

To access the Academic term, follow this path:

Home > Education > Settings > Education Settings

Setting Up Your Education Settings

Implementing your Education Settings is straightforward. Follow these steps:

  1. Choose the current Academic Year. This selection will become the default Academic Year across your account.
  2. Select the current Academic Term. This will be established as the default Academic Term throughout your account.
  3. Set the Attendance Freeze date. Any attendance noted beyond this date will not be considered valid.
  4. Decide the method for creating Instructor Records. You have the option to create them using Full Name, Naming Series, or Employee Number.

Understanding and Configuring Properties

Several properties are essential to consider when setting up your Education Settings:

  • Validate Batch for Students in Student Group: With this setting enabled, the system confirms if a student belongs to a particular batch when adding them to a group. If the student does not belong, an error will appear when saving the Student Group.
  • Validate Course for Students in Student Group: This property works similarly to the previous one. However, it checks if the student is registered in a specific course when added to a group. If not, an error will surface while saving the Student Group.
  • Enforce Academic Term: If this option is enabled, users must enter the Academic Term when creating a Program Enrollment.
  • Skip User Creation for New Student: By default, the system creates a new User when a new Student is added. If you enable this option, the system will not create a new User when adding a new Student.

LMS Settings in Empress Education Module

The Education Module in Empress includes a comprehensive Learning Management System (LMS). This feature allows institutions to publish their programs on their website, complete with text-based articles, videos, and quizzes. Administrators can monitor the progress of individual students through both the desk and the portal.

When you activate LMS for your Empress Education module, the following settings become available:

  1. LMS Title: Enter the Title for your LMS, which could be the name of your Institute.
  2. Description: Add a description of your course for the LMS.

Moreover, you can add courses, articles, or quizzes to your LMS. These can be accessed via your LMS portal at the URL, {yourdomainname}.erpnext.com/lms.

The Education Settings feature in Empress is a powerful tool that enriches your institution’s management processes. It provides a structured, organized, and efficient way to manage and track academic terms, batches, and courses. By leveraging this feature, you can ensure a smooth, streamlined academic environment. For additional non-technical resources or support, please visit the Empress Help Center or contact our support team.