Mastering Efficient Fleet Management with Empress Vehicle Document

Guides & Tutorials
1

Introduction

Welcome to the Empress guide on the Vehicle Document feature, a powerful tool designed to streamline the management of your organization’s vehicle fleet. This feature enables you to define and manage the various types of vehicles in your organization in a user-friendly and efficient manner.

Accessing the Vehicle Document Feature

You can access the Vehicle Document master by following the steps below:

  1. Click on Human Resources from the main menu.
  2. Select Fleet Management from the drop-down menu.
  3. Click on Vehicle.

Creating a New Vehicle Document

Creating a new vehicle document is a straightforward process. Here are the steps:

  1. From the Vehicle list, click on New.
  2. Fill in essential information like the License Plate, the vehicle’s Make (Brand), and its Model.
  3. Enter the Odometer value (Last).
  4. Provide other details such as Fuel Type and Fuel UOM (Unit of Measure).
  5. Click on Save to create the new vehicle document.

Understanding the Vehicle Document Features

The Vehicle Document in Empress offers various features that allow you to capture detailed information about your vehicles, making fleet management easier and more efficient.

Additional Vehicle Details

This feature enables you to record comprehensive details of each vehicle, such as the Chassis No., Acquisition Date, Vehicle Value (Amount), Location, the Employee managing the Vehicle, and Insurance details. This ensures that all necessary information is readily available when needed.

Vehicle Attributes

The Vehicle Document also allows you to record additional attributes like the vehicle’s Color, number of Wheels, number of Doors, Last Carbon Check, Fuel Type, and Fuel UOM. This extra information helps in creating a detailed profile of each vehicle in your fleet.

Conclusion

The Vehicle Document feature in Empress offers a comprehensive solution for efficient fleet management. By using this feature, you can build a detailed and robust database of your vehicle fleet. This not only allows for efficient management and tracking of your vehicles but also contributes to smoother operations and more effective resource allocation within your organization.

For more assistance with the Vehicle Document feature or any other Empress feature, feel free to explore our other non-technical resources or contact our support team.