Mastering Empress' Payment Entry Reference Feature

Product Support
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Introduction

This guide is designed to help you understand and utilize the Payment Entry Reference feature in Empress. From a business perspective, the Payment Entry Reference feature is a crucial tool that allows you to manage, track, and organize your financial transactions. This feature enables you to reference specific payment entries, monitor outstanding amounts, and track transaction details in a user-friendly manner.

How to Use Payment Entry Reference

Viewing Payment Entry References

  1. Navigate to the Accounts module.
  2. Click on Payment Entry Reference.
  3. Here, you will see a list of all your payment entry references, including details such as the total amount, outstanding amount, and allocated amount.

Editing Payment Entry References

  1. To edit a payment entry reference, click on the corresponding Name in the list.
  2. In the edit view, you can adjust the Allocated Amount field as necessary.

Sorting Payment Entry References

  1. You can sort your payment entry references by clicking on the Sort button.
  2. Choose to sort by Modified to see the most recently updated entries first, or select another field from the drop-down menu.

Tracking Information

With the Payment Entry Reference feature, you can also track:

  • Due Date: The scheduled date for payment.
  • Supplier Invoice No: The number of the supplier’s invoice.
  • Exchange Rate: The exchange rate applicable to the transaction, if it involves foreign currency.
  • Exchange Gain/Loss: Any gain or loss due to exchange rate fluctuations.
  • Account: The account linked to the payment entry.

User Roles and Permissions

The Payment Entry Reference feature is accessible to users with Accounts permissions. However, editing capabilities may be limited based on the user’s role and specific permissions set by the administrator.

Benefits of Payment Entry Reference Feature

The Payment Entry Reference feature simplifies financial management, making it easier to keep track of payments, outstanding amounts, and other transaction details. It also helps in maintaining accuracy and consistency in your financial records, which is crucial for business operations.

For further assistance or more information about Empress, you can refer to the Empress User Guide or contact our support team.