Mastering Empress's Incoterms Feature for Streamlined Operations

In the world of business, it’s important to have a clear understanding of your trade terms. That’s where the Incoterms feature in Empress comes in. This feature allows you to manage and track the International Commercial (Incoterms) that apply to your transactions, providing clarity and consistency in your business operations.

Introduction to the Incoterms Feature

Incoterms are essential in international business transactions. They define the responsibilities of buyers and sellers for the delivery of goods under sales contracts. Empress’s Incoterms feature is designed to make it easier for you to manage these terms, providing a user-friendly interface where you can view, edit, sort, and track your Incoterms.

Functionality of the Incoterms Feature

The Incoterms feature in Empress provides several key functions:

  • Code: Each Incoterm has a unique code for easy identification. This code is required and cannot be duplicated.
  • Title: This provides a brief title or name for the Incoterm, helping you quickly identify it in the system.
  • Description: Here, you can provide a more detailed description of the Incoterm, helping ensure everyone has a clear understanding of what it entails.

Viewing, Editing, Sorting, and Tracking Incoterms

Using the Incoterms feature in Empress is straightforward:

  1. Viewing Incoterms: Navigate to the Incoterms feature in Empress. Here, you’ll find a list of all your Incoterms. You can click on an Incoterm to view more details.
  2. Editing Incoterms: To edit an Incoterm, simply click on the Incoterm you wish to edit, make your changes, and then save your edits.
  3. Sorting Incoterms: You can sort your Incoterms based on their codes, titles, or descriptions. Simply click on the header of the column you wish to sort by.
  4. Tracking Incoterms: Empress allows you to track the usage of each Incoterm across different documents such as Quotations, Sales Orders, and Purchase Orders.

User Roles and Permissions

Different roles have different permissions when it comes to using the Incoterms feature. Managers in Accounts, Sales, Purchase, and Stock departments can create, delete, email, export, print, read, report, share, and write Incoterms. On the other hand, Users in these departments have read-only access to Incoterms.


The Incoterms feature in Empress is a powerful tool for managing your international trade terms. It’s user-friendly, versatile, and designed to meet the needs of modern businesses.

For additional non-technical resources or support, please refer to the Empress Help Center or contact our support team. We’re always here to help you make the most of Empress and its features.