Mastering Incoming Bills Management with Empress

Welcome to this guide, specifically designed to help you get the most out of the Incoming Bills (Purchase Invoice) feature on Empress. This feature is an essential tool for managing your business’s finances by enabling you to monitor, track, and manage your incoming bills or purchase invoices in a user-friendly manner.

Significance of Incoming Bills (Purchase Invoice) Feature

The Incoming Bills (Purchase Invoice) feature is a business-centric tool that allows you to keep track of your company’s financial obligations. It provides a clear and accurate view of the total amount due for all your incoming bills, thus ensuring you can manage cash flows efficiently and avoid any late payment penalties.

Functionality and Benefits

The Incoming Bills (Purchase Invoice) feature:

  • Displays a Bar Chart providing a visual representation of your incoming bills over the past year.
  • Allows you to Sort and Filter the incoming bills based on posting date, ensuring you can easily identify and prioritize your payments.
  • Provides the total net value of all your incoming bills, enabling you to monitor your financial commitments effectively.
  • Offers a dynamic filter, allowing you to tailor the view according to your specific business requirements.

How to Use the Incoming Bills (Purchase Invoice) Feature

  1. Accessing the Feature: Navigate to the Accounts module and click on the Dashboard. Select the “Incoming Bills (Purchase Invoice)” chart.
  2. Viewing the Information: The bar chart represents your incoming bills for the last year. Each bar represents a month, and the height corresponds to the total net value of the incoming bills for that month.
  3. Editing and Sorting: You can sort the information based on the posting date. To do this, click on the “Posting Date” drop-down and select the preferred sorting option. You can also apply filters according to your needs.
  4. Tracking Information: Keep track of the last sync and modification times to stay updated with the latest changes.

Roles and Permissions

Administrator Role: As an administrator, you have full control over the Incoming Bills feature. You can view, edit, sort, and apply filters to the incoming bills data.


The Incoming Bills (Purchase Invoice) feature is an invaluable tool for businesses, offering a user-friendly interface to manage, track, and stay on top of your financial commitments. By leveraging this feature, you can maintain a healthy cash flow and ensure the smooth operation of your business.

For more information or support, please refer to the Empress User Guide or reach out to our support team.