Introduction
Welcome to the Empress Payroll Module guide for business users. This guide covers the Payroll Settings feature, which enables you to set up critical global configurations tailored to your business requirements.
Accessing Payroll Settings
To access Payroll Settings, follow this path:
Home > Payroll > Settings > Payroll Settings
Working Days & Hours Configuration
Defining Working Days
The Payroll Settings feature allows you to calculate working days based on either Leave Application or Attendance records. This flexibility makes it easier to manage and track working days as per your business needs.
Handling Unmarked Attendance
If your payroll is configured based on Attendance, the Unmarked Attendance Settings option allows you to determine how unmarked attendance is handled. For example, if set to ‘Present’, you won’t need to mark attendance for each employee daily, saving you valuable time.
Including Holidays in Total Working Days
You can choose to include holidays in the total count of working days. This option impacts the daily salary value and provides more flexibility in managing payroll and attendance.
Marking Attendance on Holidays
The feature lets you mark attendance on holidays. For instance, if an employee is marked as Absent on a holiday, this will be counted as an absent day, not a paid one, giving you more control over payroll calculations.
Setting Maximum Working Hours Against Timesheet
For salary slips based on timesheets, you can define the maximum hours allowed against a single timesheet.
Defining Daily Salary Fraction for Half Day
This fraction is used to calculate the salary for Half Day. You can set the value that best suits your business’s payroll policies.
Salary Slip Configuration
Disabling Rounded Total
If you prefer exact figures in your payroll, you can disable the Rounded Total field in Salary Slips.
Displaying Leave Balances in Salary Slip
This feature helps employees keep track of their leave balances conveniently, as they can view this information directly in their salary slips.
Email Settings
Emailing Salary Slip to Employee
To ensure transparency and prompt communication, an email containing the salary slip is sent to the employee’s preferred email address upon submission of the salary slip.
Encrypting Salary Slips in Emails
For added security, the salary slip PDF sent to the employee can be encrypted using the defined Password Policy.
Password Policy
This field becomes visible and mandatory when the option for encrypting the salary slip in the email is selected. You can customize the password according to your business’s security protocols.
Miscellaneous Settings
Defining Opening Balance for Earning and Deduction
You can set up opening entries for Taxable Earnings till Date and Tax Deducted till Date in the Salary Structure Assignment if no existing salary slips are available for the employee.
Processing Payroll Accounting Entry Based on Employee
By default, a consolidated Journal Entry is created against the Payroll Entry for all employees. If you wish to have a more detailed breakdown of payroll amounts per employee, enable this option to process individual accounting entries for each employee.
The Empress Payroll Module and its Payroll Settings feature simplify the process of managing payroll. They provide a user-friendly interface and practical applications, eliminating the need for technical jargon and developer-centric terms, making it approachable and useful for business users. For more information, please refer to our non-technical resources or contact our support team.