Introduction
Welcome to this guide on the Student Document feature in Empress. This feature offers a comprehensive way to store, update, and manage your student data. Understanding and using this feature effectively can aid in streamlining your academy’s administrative tasks and enhancing the student management process.
Introduction
The Student Document is essentially a detailed profile for each student in your academy. It provides a one-stop location for storing a student’s personal information, home address, guardian details, sibling information, and even exit details if a student has left the academy.
Accessing the Student Document
To access this feature, follow the steps below:
- Navigate to Home > Education > Student > Student
Before you create a new student document, ensure that a user profile for the student is created (if applicable).
Creating a New Student Document
To create a new student document, complete the following steps:
- Navigate to the student list and click on ‘New’.
- Enter the student’s First Name, Middle Name, and Last Name.
- Fill in additional details such as Student Email Address, User ID (if applicable), and Joining Date.
- Click ‘Save’.
Feature Breakdown
The Student Document includes several sections where various details about a student can be added:
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Personal Details: This section includes the student’s Date of Birth, Gender, Blood Group, and Nationality.
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Home Address: Here, you can input the student’s address details, including City, State, and Pincode.
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Guardian Details: This area allows you to record the details of the student’s guardian and their relationship with the student.
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Sibling Details: This section is for capturing information about the student’s siblings. It includes their name, the institution they attend (if applicable), and their academic details.
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Exit Details: If a student leaves the academy, you can document their Date of Leaving, Leaving Certificate Number, and the Reason For Leaving. After recording the Student’s Exit Details, uncheck the ‘Enabled’ checkbox to disable the student.
Post-Creation Actions
After the Student Document is saved, it can be linked to other documents related to Admission, Assessment, Attendance, Student Activity, Student LMS Activity, and Fees. A dashboard will also be available, indicating their activities throughout the year.
You can also view the Accounting Ledger which provides a report of all the payments made by the student.
Conclusion
The Student Document feature in Empress is a powerful tool for managing student data. By effectively using this feature, you can streamline your administrative tasks and enhance your student management processes. For further assistance, refer to the Empress user guide or contact the Empress support team.