Introduction
In the world of business, efficient stock management is key. It helps prevent running out of stock and ensures a smooth supply chain. Empress provides features that help you manage your stock levels efficiently. One such feature is the Auto Creation of Material Request. This guide will guide you through using this feature to optimize your business operation.
Introduction to Auto Creation of Material Request
The Auto Creation of Material Request feature in Empress is a tool that automatically initiates the purchase process for an item when its stock level drops below a preset reorder level. This feature is designed to prevent stockouts and ensure that your supply chain runs smoothly.
Setting Up Reorder Levels and Quantities
To set up the reorder level and reorder quantity for an item:
- Navigate to the Item master section.
- Look for the Reorder Level and Reorder Qty fields and update them as required.
If the same item has different reorder levels in different warehouses, you can also update the warehouse-wise reorder level and reorder quantity.
In addition to setting the reorder level, you can define the next action when an item’s stock reaches the reorder level. This could be a new purchase or a transfer from another warehouse. The purpose of this next action will be automatically updated in the Material Request, based on the settings in the Item master.
Enabling Auto Creation of Material Requests
To enable the Auto Creation of Material Request feature:
- Navigate to Stock > Setup > Stock Settings.
- Enable the Auto Creation of Material Request option.
When an item’s stock reaches the reorder level, a Material Request is automatically created. A separate Material Request will be created for each item that has reached its reorder level. Users with the Purchase Manager role will receive an email alert about these Material Requests.
Handling Errors in Auto Creation of Material Requests
Occasionally, errors can occur during the auto creation of Material Requests. If this happens, the user with the Purchase Manager role will receive a notification about the error message. Errors could be related to settings such as the Fiscal Year. It’s important to understand and rectify such errors to ensure the smooth functioning of your inventory management system.
Conclusion
The Auto Creation of Material Request feature in Empress is a powerful tool for managing stock levels. By automatically initiating the purchase process when an item’s stock level drops below a set reorder level, it helps ensure that you always have the right products in the right quantity at the right time.
For additional resources or support, please visit the Empress website or reach out to our customer support team. We’re here to help you make the most of all the features Empress has to offer.