Streamline Accounting with Empress's Process Statement of Accounts

Product Support
1

Introduction

Empress’s Process Statement of Accounts is an excellent feature designed to streamline accounting tasks by allowing business users to generate, view, edit, and manage statements of accounts. From a business perspective, this feature is essential as it simplifies financial management and improves efficiency.

Functionality

The main functions of the Process Statement of Accounts feature are:

  • Generation of General Ledger and Accounts Receivable reports.
  • Grouping by voucher with the option for consolidated grouping.
  • Inclusion of an ageing summary based on due date or posting date.
  • Auto email functionality: automatically send out statements to customers or clients.
  • Ability to set preferences for report orientation and page breaks.

These functions allow users to better manage their financials, track payments, and improve communication with customers or clients.

Using the Feature

Here’s how you can utilize this feature:

  1. Generating a Report: Select the type of report you wish to generate, either ‘General Ledger’ or ‘Accounts Receivable’, then choose the company, account, and date range for the report. You can also select additional filters like Cost Center or Project.

  2. Grouping: Choose how you want your data to be grouped. You can group by voucher or by voucher in a consolidated manner.

  3. Adding an Ageing Summary: Check the ‘Include Ageing Summary’ box if you want to include an ageing summary in your report. You can determine the ageing based on ‘Due Date’ or ‘Posting Date’.

  4. Setting Auto Email: Check the ‘Enable Auto Email’ box if you want the statement of accounts to be sent automatically to a designated recipient.

  5. Setting Preferences: Set your preferred report orientation (Landscape or Portrait). You can also choose to include a page break after each statement of accounts.

User Roles and Permissions

The Process Statement of Accounts feature can be accessed by ‘Accounts User’ and ‘Accounts Manager’. These roles have permissions to create, delete, read, write, email, export, print, and share the statement of accounts.

Summary

In conclusion, the Process Statement of Accounts feature is an essential tool for businesses using Empress. It simplifies the process of creating and managing statements of accounts, improves financial management efficiency, and enhances communication with customers or clients. For additional support or resources, please refer to Empress’s user guide or contact the support team.