Introduction
As a business owner, you’ve likely heard about the Empress system and its powerful features. One such feature is the Supplier Group function. This feature is an integral part of your procurement process, helping you to categorize and manage your suppliers in a systematic and organized manner.
What is a Supplier Group?
In the Empress system, a Supplier Group is essentially a category that helps you organize your suppliers based on the type of goods or services they provide. This feature is designed to streamline your procurement practices, making it easier for you to manage your supplier relationships and payment terms.
Getting Started with Supplier Groups
Before you can create and manage Supplier Groups, you’ll first need to add a Supplier to your Empress system. Once you’ve done that, you’re ready to start making the most of the Supplier Group feature.
Creating a Supplier Group
To create a new Supplier Group, follow these simple steps:
- Go to the Supplier Group list and click on the New button.
- Type a name for your new Supplier Category.
- If you wish, you can assign a Parent Supplier Group for this Supplier Group.
- By ticking the Is Group checkbox, your new Supplier Group will be set as a Parent Supplier Group.
- You can also assign a default Payment Terms Template to the Supplier Group. This can be particularly useful for groups of suppliers that all follow the same payment terms.
- Click the Save button to create your new Supplier Group.
Empress offers a variety of pre-defined categories that you can use to classify your suppliers, including Distributor, Electrical, Hardware, Local, Pharmaceutical, Raw Material, Services, and more. Categorizing your suppliers in this way can help to improve your accounting and payment processes.
Viewing the Supplier Group Tree
Empress also allows you to view your Supplier Groups in a tree hierarchy, much like a Chart of Accounts. To access this view, simply select the Tree option from the sidebar. If you want to return to the list view, just go to: Menu > View List.
Empress’s advanced User Permissions feature allows you to apply hierarchy-based permissions. This means that if a user has permission to view a parent node of a Supplier Group, they will also be able to view the child nodes of that parent node.
Conclusion
The Supplier Group feature in Empress is a powerful tool for enhancing your procurement management process. By helping you to categorize your suppliers and manage your payment terms more effectively, this feature can help to streamline your operations and improve your business performance. For further assistance or support, please consult the Empress User Guide or contact the Empress Support Team.