Introduction
Welcome to our guide on how to use the Employee Benefit Application feature in Empress. This tool allows employees to manage their flexible benefits, such as those received on a pro-rata basis as part of their salary or as a lump-sum amount when claimed. This feature is crucial for businesses because it streamlines the benefit allocation process, making it easier for employees to understand and access their benefits.
What is the Employee Benefit Application Feature?
The Employee Benefit Application is a tool in Empress that lets employees view their maximum flexible benefits and select the ones they want to receive as part of their salary. This feature helps to determine how the maximum benefit amount will be distributed among the flexible earning components while generating the Salary Slip.
How to Use the Employee Benefit Application Feature
Here’s a step-by-step guide on how to create a new Employee Benefit Application:
- Navigate to Human Resources on the Empress dashboard.
- Hover over Payroll and select Employee Benefit Application from the drop-down menu.
- Click on New Employee Benefit Application to start the process.
- On the new page, you can view your maximum benefits as per your Salary Structure Assignment.
- Select the Earning Components that are part of your assigned Salary Structure.
- Specify the amount you wish to receive as part of your Salary Slip.
Remember, the Employee Benefit Application should cover the full amount that you’re entitled to receive on a pro-rata basis. If you don’t submit the Employee Benefit Application before payroll processing, the maximum benefit amount eligible to you will be distributed proportionately to each of the flexible components present in your salary structure.
Important Notes
- Only one Employee Benefit Application can be submitted per Payroll Period.
- If your Salary Structure includes Salary Components to be paid on Employee Benefit Claim (Pay Against Benefit Claim), you can submit an Employee Benefit Application excluding the amount allocated for such components.
- Salary components to be received based on Employee Benefit Claims can be part of the application, but they will only be disbursed as a lump-sum part of your salary when you submit a claim for it.
- Normal tax calculations do not include flexible benefits as they are often tax-exempt. To tax these components anytime before the last payroll, use Deduct Tax For Unclaimed Employee Benefits in Payroll Entry / Salary Slip when processing the salary.
The Employee Benefit Application feature is a powerful tool that simplifies the process of managing and claiming flexible benefits in Empress. By using this feature, businesses can streamline benefit allocation, making it more transparent and accessible for all employees.
Need more help? Visit our Empress Support page for additional resources and guides.