Welcome to the guide on the Purchase Receipt feature in Empress. This feature is a critical part of the Empress supply chain management, allowing you to record and manage the receipt of goods from your suppliers.
Introduction
The Purchase Receipt feature is designed to streamline your purchasing process, making it easier to track goods as they arrive and are stored in your inventory. The Purchase Receipt function is the final step in the procurement process, confirming that an order has been received.
This function allows you to:
- Record the items received
- Track the quantity of each item
- Record the supplier details
- Apply tax calculations and additional discounts
- Track the status of the purchase
- Generate comprehensive reports
Accessing the Purchase Receipt Feature
- Click on the ‘Stock’ module on the main Empress dashboard.
- Under the ‘Stock’ module, click on ‘Purchase Receipt’.
- Click on ‘New’ to create a new Purchase Receipt.
Creating a New Purchase Receipt
- Supplier: Select the supplier from the drop-down list. The supplier’s details will be automatically filled in.
- Date: Enter the date the goods were received.
- Company: Select your company from the drop-down list.
- Items: List the items received in the ‘Items’ section. Input the item code, quantity, rate, and warehouse location.
Managing Taxes and Charges
- Click on the ‘Taxes and Charges’ section.
- Select the appropriate ‘Purchase Taxes and Charges Template’ from the drop-down list.
- The system will automatically calculate the tax amount and add it to the total.
Additional Features
- Additional Discount: You can apply an additional discount on the grand total or the net total. Enter the discount percentage in the ‘Additional Discount Percentage’ field.
- Billing Address: You can select the billing address for your company.
- Shipping Address: You can select the shipping address for your company.
Submitting the Purchase Receipt
Once all the necessary fields are filled, click on ‘Save’ to save the Purchase Receipt. After reviewing the Purchase Receipt, click on ‘Submit’ to finalize it.
This feature offers a comprehensive way to manage your purchase receipts, streamlining your procurement processes and