Streamlining Purchase Transactions with Empress's Supplier's Item Code

Guides & Tutorials
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Introduction

In every business, accurate inventory management is a vital cog in the operational wheel. When dealing with suppliers, it’s crucial to recognize that the item codes you use internally may not align with the codes your suppliers use for the same items. This discrepancy can sometimes cause confusion and delays in processing orders.

Luckily, Empress has a feature that helps to bridge this gap: Supplier’s Item Code. This feature enables you to track the Supplier’s Item Code within the item master and retrieve it in your purchase transactions for easy item recognition.

Understanding the Supplier’s Item Code Feature

The Supplier’s Item Code feature is a tool that allows you to record and track the code your supplier uses for the items you purchase. This feature helps to streamline the purchasing process by making it easier to recognize items based on the supplier’s own coding system.

Updating the Supplier’s Item Code in Item Master

  1. Open the Item Master section in Empress.
  2. Find the section titled ‘Supplier Details’.
  3. Here, you can input the Item Code provided by the Supplier for the respective item.

Using the Supplier’s Item Code in Purchase Transactions

When you make a purchase, Empress includes a field within the Item table where the Supplier’s Item Code is retrieved. Initially, this field is hidden, but you can make it visible by customizing the form.

Here’s how to do it:

  1. Open the purchase transaction.
  2. Navigate to the print view and click on Menu and then Customize.
  3. Enter a new print format name.
  4. Locate the Items table and click on the Select columns button.
  5. Enable the “Supplier Part Number” checkbox.

Remember, the Supplier Item Code will only appear in the purchase transaction if both the Supplier and Item Code selected in the purchase transaction match the value mentioned in the Item Master.

Conclusion

The Supplier’s Item Code feature in Empress provides a practical and efficient way to manage and track supplier item codes, ensuring smooth processing of purchase transactions. By enabling easy item recognition and customizability according to user preferences, this feature significantly enhances your inventory management and overall business operations.

For more assistance, please refer to the Empress Help Center or contact our support team.