Introduction
Welcome to this guide for the Accounts Settings feature in Empress. As a business user, you can leverage this feature to manage your financial transactions more efficiently, tailoring the settings to suit your needs. The Accounts Settings feature provides a comprehensive platform to manage your billing, payments, and tax categories, among other finance-related aspects.
Functionality & Benefits
Here are the key functions of the Accounts Settings feature and the benefits they bring to your business operations:
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Over Billing Allowance Percentage: This function allows you to set a percentage by which you can overbill transactions. This is particularly useful if you want to accommodate unexpected extra charges or overheads.
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Role Allowed to Over Bill: This function enables you to assign a specific role that can overbill transactions. This is a great way to control who in your organization has the authority to exceed the initial billing amount.
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Unlink Payment on Cancellation of Invoice: If an invoice is cancelled, this function automatically unlinks the payment against the respective invoice, saving you from manual adjustments.
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Unlink Advance Payment on Cancellation of Order: Similar to the above, this function automatically unlinks any advance payments made against cancelled Purchase/Sales Orders.
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Determine Address Tax Category From: This feature allows you to set the tax category based on either the Shipping or Billing address. It streamlines your tax calculation process, ensuring the correct taxes are applied based on location.
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Accounts Frozen Till Date: This function enables you to freeze accounting transactions up to a specified date, ensuring data integrity and preventing unauthorized modifications.
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Role Allowed to Set Frozen Accounts & Edit Frozen Entries: With this feature, you can specify a role that is allowed to set frozen accounts and create/modify accounting entries against frozen accounts.
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Credit Controller: This function allows you to assign a role that can submit transactions exceeding set credit limits. This ensures that only authorized personnel can approve transactions beyond the predefined credit limit.
How to Use the Accounts Settings Feature
To access and modify these settings, you simply need to navigate to the Accounts Settings tab in your Empress dashboard. Here, you can view, edit, and sort the information according to your needs. Changes will be saved and applied to your transactions automatically.
User Roles & Permissions
In the Accounts Settings feature, you can assign and manage roles for various actions, such as overbilling, editing frozen entries, or exceeding credit limits. This helps maintain a secure and efficient system of control over your financial operations.
Conclusion
The Accounts Settings feature in Empress provides a robust platform to manage your business finances. With its user-friendly interface and practical applications, you can streamline your financial operations, maintain control, and enhance your business processes. For further assistance, please refer to other user guides, videos, or support resources available on our platform.